As a law firm with expertise in both legal and financial matters, we specialise in understanding the competitive bidding process as well as analysing its complexities. Over the years, we have a track record of assisting our clients in winning the bids effortlessly as well as deep involvement in Tender Documentation. If you are a starter in this business world and would like to close up business contracts through tender participation, keep reading to understand the basic important factors that need to be looked upon during the bidding process as per our Strategic Tender Management.

Let’s start with the basics of how the entire process of tendering works. Imagine a man who owns an acre of land and wants to build an apartment but doesn’t know any construction companies to help with the project. He sends out an open invitation, announcing that he is seeking the services of a construction company and requesting quotations. The suppliers that receive this invitation have the opportunity to submit their proposals to him thereby, he could fairly choose the supplier that best meets his needs.

Similarly to the example above, The government or a private company basically sends out a formal invitation (Tender) to suppliers, providing a clear details about the project requirements through Request for Proposal (ROP) and Request For Quotation (ROQ), timelines, eligibility criteria, payment terms, and other relevant information. Suppliers, in turn, express their interest and submit their bids, including their competitive pricing.

Upscale Legal at Tender Documentation:

Before sending out your requirements to potential bidders, it is crucial to critically evaluate the tendering documents to ensure that they attract genuine, competitive, and capable bidders. The quality of responses you receive depends

largely on the transparency of the tender documentation. Therefore, it is vital to provide an extensive view of the project in order to attract a Genuine Supplier.

At Upscale Legal, we understand the importance of meeting a balance between the standards of the Supplier and Purchaser Goal. Following are the few of the standards that we make sure to incorporate in the Tender documentation to close the agreement with the right bidder:

• Scrutinisation of ROQ and ROP
• Legal compliance of the tender documents
• Provision of Pre-Bid Query option to ensure transparency to the bidders
• Incorporation of appropriate clauses to mitigate potential risks

Upscale Legal at Bid Preparation:

As much as all the businesses would love to sign a project through Tender to provide good and quality services in their projects, it is important to thoroughly understand the requirements and guidelines of the Project and to conduct careful market research before preparing a well founded and compelling bid.

At Upscale Legal, we guide you through every step of the bidding process right from your decision to tender for work to successfully closing the deal with the Buyer. Our expertise lies in identifying the most lucrative tenders for your line of business providing you with a range of options to choose from before bidding for a contract by understanding your economic and financial standing, experience, and resources to carry out the contract.

Market Research and Strategic Planning:

Conducting a thorough market research would ensure that your proposal is not only competitive but also aligns with the buyer’s expectation. Analysing the RFQ and RFP is very essential to fully understand the buyer’s goals and helps determine whether the opportunity is suitable for your bidding. With our

expertise in extensive market research and analysis, you can approach the bidding process with confidence and clarity.

Pre-bidding is one of the crucial acts to be done in the strategic planning, as it helps assess potential risks associated with the project. Evaluating the project and planning accordingly provide valuable insights, ensuring you have a clear understanding of what you are committing to. Upscale Legal helps you review the bidding documents to avoid errors so as the same doesn’t jeopardize your bid.

Conclusion:

If you are a Public Sector Unit or a Government Body in need of legal assistance with tender documentation, or a Supplier looking to bid for a contract, fret not while Upscale Legal is here to help. Over the years, we have gained a wide experience in Tender Management, including preparing Government and Public Sector Tenders, assisting companies in preparing bidding documents, reviewing tender-related issues and finalising agreements for projects.

Click here to learn more about our expertise in Tender Management. Get in touch with us today to start your next project and services with us securely.